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Shipping Instructions (SLI)

Fill out the form below and submit — our documentation team will take it from there. Fill out what you have; we'll follow up on anything we still need.

A — Shipper

Start typing an address — we’ll fill in the rest

EIN for US companies, Tax ID / VAT / RFC / etc. for international companies

Use this if the address needs to appear differently on the B/L — for letter-of-credit requirements, banks listed as consignee ("TO THE ORDER OF [BANK NAME]"), or international addresses that don’t fit the fields above. Leave blank to use the structured address.

B — Consignee

Start typing an address — we’ll fill in the rest

Recommended for customs entry. EIN for US companies, Tax ID / VAT / RFC / etc. for international companies

Use this if the address needs to appear differently on the B/L — for letter-of-credit requirements, banks listed as consignee ("TO THE ORDER OF [BANK NAME]"), or international addresses that don’t fit the fields above. Leave blank to use the structured address.

C — Notify Partyif different from consignee

Start typing an address — we’ll fill in the rest

Optional. EIN for US companies, Tax ID / VAT / RFC / etc. for international companies

Use this if the address needs to appear differently on the B/L — for letter-of-credit requirements, banks listed as consignee ("TO THE ORDER OF [BANK NAME]"), or international addresses that don’t fit the fields above. Leave blank to use the structured address.

D — Cargo Details

1 container
Container 1 of 1

Packaging A container can hold multiple package types.

↪ — Routingoptional

For LC-specialized naming, e.g. "BUSAN PORT IN KOREA". Leave blank to use the value above.

For LC-specialized naming, e.g. "BUSAN PORT IN KOREA". Leave blank to use the value above.

For LC-specialized naming. Leave blank to use the value above.

For LC-specialized naming. Leave blank to use the value above.

E — Schedule B / Harmonized Code Items

Use the unit required by the Schedule B code (kg, doz, pcs, etc.). Quantity 2 is only needed for codes that require a second quantity.

Not sure of your Schedule B code? Use our HS Code Lookup tool — or leave blank and we’ll verify.

Export Compliance

Parties Related / Unrelated

Are the buyer and seller related parties (e.g., parent/subsidiary or under common ownership)?

Routed Transaction

Is the foreign buyer arranging the international shipping (a routed transaction)?

F — Commercial Terms

Letter of Credit

G — Compliance

Export License Required

ITAR Controlled

Intermediate Consignee

Intermediate Consignee Details

H — B/L Preferences

B/L Type

Release Type

Show Freight Amount on B/L

I — Additional Instructionsoptional

Documents I’m uploading

Documents I’d like Conveyco to provide

✓ — Certification

I certify that the information above is accurate and complete to the best of my knowledge. I authorize Conveyco to prepare export documents based on these instructions.

Date

June 9, 2026

Auto-filled with today’s date

Required fields

Almost there! Complete these items to submit:

  • ○Shipper full name is required
  • ○Shipper company is required
  • ○Shipper street address is required
  • ○Shipper country is required
  • ○Shipper phone is required
  • ○Shipper email is required or invalid
  • ○Consignee full name is required
  • ○Consignee company is required
  • ○Consignee street address is required
  • ○Consignee city is required
  • ○Consignee country is required
  • ○Consignee phone is required
  • ○Consignee email is required or invalid
  • ○Notify Party full name is required
  • ○Notify Party company is required
  • ○Notify Party street address is required
  • ○Notify Party city is required
  • ○Notify Party country is required
  • ○Notify Party phone is required
  • ○Notify Party email is required or invalid
  • ○Container 1: container number is required
  • ○Container 1: seal number is required
  • ○Container 1: commodity description is required
  • ○Container 1, package line 1: count is required
  • ○Container 1, package line 1: type is required
  • ○Container 1: weight is required
  • ○Schedule B row 1: code is required
  • ○Schedule B row 1: quantity is required
  • ○Schedule B row 1: quantity unit is required
  • ○Schedule B row 1: weight is required
  • ○Schedule B row 1: value (USD) is required
  • ○Schedule B row 1: description is required
  • ○Related parties selection is required
  • ○Routed transaction selection is required
  • ○B/L Type is required
  • ○B/L Release Type is required
  • ○Certification: Printed Name is required
  • ○Certification: Company Name is required
  • ○Certification: must check the 'I certify' checkbox

The Submit button activates once all items are addressed.

Our docs team will confirm receipt within one business day.

Prefer to fill in by hand? Download the blank SLI template (PDF) and email it to docs@theconveyco.com.

REFERENCE

Section-by-section help

Not sure what goes where? Here’s what each part of the form is for and how to fill it in.

A

Shipper

The exporter of record

What this is

Your company — the exporter of record.

What to fill in

The exact legal name and full address of your company as it appears on your commercial invoice. Include phone, email, and country.

Heads up

This name must match what’s on your commercial invoice and certificate of origin. Mismatches cause customs delays.

B

Consignee

Who receives the cargo

What this is

Who's receiving the cargo at destination.

What to fill in

Legal name, address, phone, and email of the consignee company. Get this from your customer or your sales contract.

Heads up

Match this exactly to your commercial invoice. The consignee is who legally takes ownership at delivery — get this wrong and the shipment can be held at destination customs.

C

Notify Partyoptional

Third party notified on arrival

What this is

A third party that should be notified when the cargo arrives — often a customs broker, bank (for L/C transactions), or the consignee's logistics team.

What to fill in

Leave blank if the consignee should be notified directly. Otherwise, fill in name, address, and phone.

D

Cargo Details

Physical description of what you're shipping

What this is

The physical description of what you're shipping.

What to fill in

  • Commodity description:Plain English description of the cargo (e.g., “industrial pump parts, stainless steel”)
  • Packages, package type, volume, weight: From your packing list
  • Schedule B / Harmonized Code:10-digit code for U.S. exports. If you’re unsure, use our HS Code Lookup tool — or leave it blank and we’ll verify.

Heads up

If you have multiple commodities at different Schedule B codes, list each one in the Schedule B table on the form.

E

Container

Container type and numbers

What this is

The container the cargo is loaded into (for ocean shipments).

What to fill in

Container type (e.g., 40HC, 20GP), load type (FCL or LCL), and container/seal numbers once you have them.

Heads up

It’s fine to submit the SLI before you have container and seal numbers — these are assigned by the carrier when the container is released. Just send us an update when you have them.

F

Commercial Terms

Incoterms, payment, and L/C details

What this is

Who pays for what, and when ownership transfers.

What to fill in

  • Incoterm: The shipping term from your sales contract (FOB, CIF, EXW, etc.). See our Incoterms 2020 reference if unsure.
  • Incoterm Named Place:The city or port where the term applies (e.g., “FOB Shanghai”)
  • Payment Terms: How the buyer is paying you (Net 30, Letter of Credit, wire transfer, etc.)
  • L/C details:Only if you’re being paid via Letter of Credit
G

Compliance

U.S. export controls

What this is

U.S. export controls — confirms whether your cargo needs a special license.

What to fill in

  • Country of Origin:Where the cargo was manufactured (not where it’s shipping from)
  • Export License Required:Most shipments are “NLR” (No License Required) or “EAR99”. If you don’t know, leave blank and we’ll check.
  • ECCN: Export Control Classification Number. Only matters if your cargo is regulated (technology, defense, sanctioned destinations).
  • ITAR Controlled:Almost always No, unless you’re shipping defense articles.

Heads up

When in doubt, leave fields blank. We’d rather verify than have you guess wrong. If your cargo is regulated, your compliance team should be involved.

H

B/L Preferences

How the Bill of Lading is issued

What this is

How you want the Bill of Lading issued.

What to fill in

  • B/L Type:Original B/L is the default for Letter of Credit transactions. Telex Release or Sea Waybill is faster and used when original documents aren’t required by the buyer.
  • Number of Original Sets: Usually 3 if Original B/L
  • Freight Terms: Prepaid (you pay) or Collect (buyer pays)
  • Show Freight Amount: Whether the freight charge is printed on the B/L

Heads up

If you’re being paid via Letter of Credit, your L/C will specify the B/L requirements. Match those exactly or your bank can reject the documents.

I

Additional Instructionsoptional

Anything else we should know

What this is

Anything else our documentation team should know.

What to fill in

Special handling, temperature requirements, cargo sensitivity, time-critical concerns, customs broker contact info — whatever doesn’t fit in the other sections.

★

Supporting Documents

Attach to the same email

What this is

Documents to attach to the same email as your SLI.

What to fill in

  • Commercial Invoice — required
  • Packing List — required
  • Certificate of Origin — if applicable
  • Export License — if required

Heads up

Attach these as separate files to the same email — don’t merge them with the SLI PDF.

What happens next

  1. 1

    We receive your submission

    Your SLI lands directly in our documentation team's inbox. You'll get an automatic confirmation email to the address you entered.

  2. 2

    We confirm or follow up

    Within one business day, you'll get a confirmation or a follow-up question if anything's unclear.

  3. 3

    We prepare your documents

    We draft the Bill of Lading, coordinate AES filing if required, and handle any export documentation based on your cargo and compliance details. We send drafts for your review before anything is submitted to the carrier.

Have questions before you submit?

Our team is happy to walk through documentation requirements for your specific shipment.

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